Risk Management Authorized Drivers
Any individual who wishes to
drive a diocesan owned or rented vehicle must be authorized to drive for the
Diocese by the Office of Risk Management. Diocesan owned vehicles are vehicles
registered and/or titled to a Catholic Diocese of Arlington parish, school, office,
or location operated by Catholic Charities of the Diocese of Arlington (CCDA).
Rental contracts must list the name of the parish, school, or CCDA office to
qualify as a diocesan rental; it may not be listed in an individual’s name.
Authorized drivers may be employees or volunteers within the Diocese.
Requirements
To become an authorized driver,
applicants must:
- Be
at least 21 years of age (25 years of age for WorkCamp)
- Have
a minimum of two years’ driving experience
- Complete
the Authorized Drivers application
- For
drivers with non-Virginia licenses only
- Submit three-year driving record
from the state DMV
- For
International Nationalists only
- Have an International driver’s
license
- Submit three-year driving record
from their foreign country
Application
Click on link to access the Authorized Drivers application. The application must be
completed in full, signed and returned to the Office of Risk Management by fax
or email.
Motor Vehicle Record
The Office of Risk Management is
able to directly obtain motor vehicle records for drivers who have been issued
Commonwealth of Virginia driver licenses. If the driver has a license issued
from a state other than Virginia, the driver must submit their three-year
driving record from their state DMV. The Office of Risk Management will
reimburse fees to obtain out-of-state motor vehicle records, up to $15.
Notification of Approval
Once the driver application and
motor vehicle record check have been completed by the applicant and submitted
to the Office of Risk Management, the applicant will receive an email from the
Office of Risk Management alerting the applicant of approval or denial to drive
a diocesan vehicle. The information will also be communicated to the location
for which the applicant wishes to drive.
Recheck and Expiration
The Office of Risk Management
reserves the right to re-check driving records at any time. In the event an
applicant was not approved, the applicant may request a review in a year.
Approved drivers should anticipate a review no later than five years after
their approval date.
A driver may be required to show
their driver’s license prior to driving a diocesan vehicle and will be required
to have a current driver’s license with them at all times in the vehicle.
Reporting Accidents and
Incidents
An Automobile Accident Report
must be completed for every accident or any incident involving property damage
or injury. Reports should be completed within 24-48 hours (prompt reporting is
key to recording accurate information and to help eliminate delay of medical
coverage). Keep the reports on file at the parish/school and submit a copy to
the Office of Risk Management via fax or email.
Current List of Authorized
Drivers
A full list of all authorized
drivers is sent to each parish, school, and CCDA office every month. Specific
requests may be sent to riskmanagement@arlingtondiocese.org at any time.
Rental Car Discounts
The
Catholic Diocese of Arlington is now an Emerald
Club member with Enterprise and National Rental Car! All parish, school, and offices within
Catholic Charities a discount code to book car rentals and take advantage of a
better rate for every type of vehicle at over 9,000 locations. Booking on-line will be even easier – please
use the link below. Please contact Mary Manilla-Smith (703-841-2503)
if you have any questions.
http://www.enterprise.com/car_rental/deeplinkmap.do?bid=028&refId=CATHDIOC