Risk Management Authorized Drivers

Any individual who wishes to drive a diocesan owned or rented vehicle must be authorized to drive for the Diocese by the Office of Risk Management. Diocesan owned vehicles are vehicles registered and/or titled to a Catholic Diocese of Arlington parish, school, office, or location operated by Catholic Charities of the Diocese of Arlington (CCDA). Rental contracts must list the name of the parish, school, or CCDA office to qualify as a diocesan rental; it may not be listed in an individual’s name. Authorized drivers may be employees or volunteers within the Diocese.

Requirements

To become an authorized driver, applicants must:

• Be at least 21 years of age (25 years of age for WorkCamp)
• Have a minimum of two years’ driving experience
• Complete the Authorized Drivers application
• For drivers with non-Virginia licenses only
  • Submit three-year driving record from the state DMV
• For International Nationalists only
  • Have an International driver’s license
  • Submit three-year driving record from their foreign country

Application

Click on link to access the Authorized Drivers application. The application must be completed in full, signed and returned to the Office of Risk Management by fax or email.

Motor Vehicle Record

The Office of Risk Management is able to directly obtain motor vehicle records for drivers who have been issued Commonwealth of Virginia driver licenses. If the driver has a license issued from a state other than Virginia, the driver must submit their three-year driving record from their state DMV. The Office of Risk Management will reimburse fees to obtain out-of-state motor vehicle records, up to $15.

Notification of Approval

Once the driver application and motor vehicle record check have been completed by the applicant and submitted to the Office of Risk Management, the applicant will receive an email from the Office of Risk Management alerting the applicant of approval or denial to drive a diocesan vehicle. The information will also be communicated to the location for which the applicant wishes to drive.

Recheck and Expiration

The Office of Risk Management reserves the right to re-check driving records at any time. In the event an applicant was not approved, the applicant may request a review in a year. Approved drivers should anticipate a review no later than five years after their approval date.

A driver may be required to show their driver’s license prior to driving a diocesan vehicle and will be required to have a current driver’s license with them at all times in the vehicle.

Reporting Accidents and Incidents

An Automobile Accident Report must be completed for every accident or any incident involving property damage or injury. Reports should be completed within 24-48 hours (prompt reporting is key to recording accurate information and to help eliminate delay of medical coverage). Keep the reports on file at the parish/school and submit a copy to the Office of Risk Management via fax or email.

Current List of Authorized Drivers

A full list of all authorized drivers is sent to each parish, school, and CCDA office every month. Specific requests may be sent to riskmanagement@arlingtondiocese.org at any time.

Rental Car Discounts

The Catholic Diocese of Arlington is now an Emerald Club member with Enterprise and National Rental Car!  All parish, school, and offices within Catholic Charities a discount code to book car rentals and take advantage of a better rate for every type of vehicle at over 9,000 locations.  Booking on-line will be even easier – please use the link below.  Please contact Mary Manilla-Smith (703-841-2503) if you have any questions.

http://www.enterprise.com/car_rental/deeplinkmap.do?bid=028&refId=CATHDIOC