Authorized Driver Program

Any individual who wishes to drive a diocesan owned or rented vehicle must be authorized to drive for the Diocese by the Office of Risk Management. Diocesan owned vehicles are vehicles registered and/or titled to a Catholic Diocese of Arlington parish, school, office, or location operated by Catholic Charities of the Diocese of Arlington (CCDA). Rental contracts must list the name of the parish, school, or CCDA office to qualify as a diocesan rental; it may not be listed in an individual's name. Authorized drivers may be employees or volunteers within the Diocese.

 

Requirements

To become an authorized driver, applicants must:

  • Be at least 21 years of age (25 years of age for WorkCamp)
  • Have a minimum of three years' driving experience
  • Complete the Authorized Drivers application
  • For drivers who hold a Virginia license for less than three years
    • Submit three-year driving record from their prior state DMV
  • For drivers with non-Virginia licenses only
    • Submit three-year driving record from the state DMV
  • For International Nationalists only
    • Have an International driver's license
    • Submit three-year driving record from their foreign country

 

Application

Click on link to access the Authorized Drivers application. The application must be completed in full, signed and returned to the Office of Risk Management by fax or email.

 

Motor Vehicle Record

The Office of Risk Management is able to directly obtain motor vehicle records for drivers who have been issued Commonwealth of Virginia driver licenses. If the driver has a license issued from a state other than Virginia, the driver must submit their three-year driving record from their state DMV. The Office of Risk Management will reimburse fees to obtain out-of-state motor vehicle records, up to $15.

 

Notification of Approval

Once the driver application and motor vehicle record check have been completed by the applicant and submitted to the Office of Risk Management, the applicant will receive an email from the Office of Risk Management alerting the applicant of approval or denial to drive a diocesan vehicle. The information will also be communicated to the location for which the applicant wishes to drive. Any diocesan location can assign and revoke access to their owned or rented vehicles at its discretion as long as the person is an Authorized Driver.

 

Recheck and Expiration

The Office of Risk Management reserves the right to re-check driving records at any time and to seek further review of an operator's ability to continue as an Authorized Driver, which may require a hands-on driving test. In the event an applicant was not approved, the applicant may request a review in a year. Approved drivers should anticipate a review no later than five years after their approval date.

A driver may be required to show their driver's license prior to driving a diocesan vehicle and will be required to have a current driver's license with them at all times in the vehicle. Based on an individual's driving history or behavioral attitude, the Office of Risk Management reserves the right to review and revoke that person as an Authorized Driver. In the event of a motor vehicle accident, the driver may be ask to take a drug test.

 

Reporting Accidents and Incidents

An Automobile Accident Report must be completed for every accident or any incident involving property damage or injury. Reports should be completed within 24-48 hours (prompt reporting is key to recording accurate information and to help eliminate delay of medical coverage). Keep the reports on file at the parish/school and submit a copy to the Office of Risk Management via fax or email.

 

Current List of Authorized Drivers

A full list of all authorized drivers is sent to each parish, school, and CCDA office every month. Specific requests may be sent to riskmanagement@arlingtondiocese.org at any time.